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6 Time Management Tips to Help You Become a Better Event Planner


An event planner needs to know proper time management skills so that they can handle the huge workload it takes to make a successful occasion.

However, with so many distractions that warrant our time, how will you be able to stay on top of things? Today, I am going to talk about some tips on how you can improve your time management skills:

1. Schedule to Do the Important Things First

It goes without saying that you need to do the most important things first and foremost. However, some the best event planners still do not do this.

It is important that you have a checklist that you can take a gander at every day and see if there is something that you need to do.

For example, if you have a wedding gig a few weeks from now, call the florist or the baker today, and deal with the design tomorrow morning. It is vital that you do the most important things first and do not get too distracted by doing other tasks.

2. Check Your Email at Certain Times

If you’re already somewhat successful in your field, a lot of people would want to get your services so that you can plan some events for them.

It is quite tempting to look at your email frequently in the hopes of getting new orders or something. However, this can be too distracting and you do not want to do this if you’re still catering to some of your clients’ needs.

Only check your email a few times in the day. You could check it in the morning, once in the afternoon, and also in the evening.

3. Have the Discipline

If you want to manage your time more effectively, you need to have more discipline. Time management not only requires willpower; it also requires a lot of patience and discipline as well.

4. Take a Break

Once you’ve worked on a project for quite some time during the day, it is best for your health and well-being to take a break once in a while.

For example, you could work on one of your projects for 90 minutes straight, but you have to take a short 5-10-minute break afterward so that you can “reboot” your mind so to speak.

5. Be Straightforward

When talking with your clients, you have to be straight to the point. Avoid starting a huge conversation about the project and only ask them the most important details such as where the venue is, what theme they want, how many guests are they going to invite, what kind of event it would be.

Again, do not start a lengthy conversation rife with completely irrelevant stuff so that you can help save time.

6. Set a Specific Time

For you to stay on top of things, you need to specify a time you want to dedicate on each project. You could set 2 hours of work time on this project and you can spend an hour and a half on the next one.

Adjust accordingly depending on the type of event and how large or small its scale is.